Integrations

UCSB Canvas Integrations Request Process

UCSB Canvas is able to integrate with third-party software in order to make the experience of using other instructional software more seamless. Below is a list of available integrations, as well as those currently under review and information about requesting a new integration.

Step 1 -  Complete Request Form 

Instructors who would like to request that a third-party application be integrated into the learning management system should submit the request form below on this page.

Office of Teaching and Learning staff will review the request and evaluate whether the tool has an appropriate integration with Canvas. OTL staff may consult with the instructor to clarify the request.

For pilot projects, or items that require funding for an individual course, instructors are encouraged to apply for a HOT (Hybrid, Online, and Technology-Enhanced) Teaching Mini-Grant.

Step 2 - Educational Technology Advisory Committee Review (if required) 

If the requested tool has functionality that overlaps with a tool that is currently in use, it will be referred to the Educational Technology Advisory Committee for review. The Committee may ask for additional information from the requester, including a presentation of their request. Based on the information gathered, the Committee may approve or decline the request for integration.

Step 3 -  Procurement

All software that is integrated with the campus learning management system must have a contract in place with the university in order to ensure that campus data is protected, even if the software is free to use or students are paying for it. Note that even with an engaged vendor and no complications, this process can take several months to complete.

The Procurement process generally includes the following discrete steps:

• Adding the vendor to Gateway
  • Completion of Business Information form
  • Completion of Gateway Supplier form
  • Completion of Conflict of Interest Review (if required)
• Contract request process
  • Completion of Gateway contract request form
  • Completion of Statement of Work
  • Completion of IT Data Worksheet
• Data Security and Risk Management Review
  • Review for Appendix DS requirements
  • Evaluate CyberSecurity Insurance Requirements
• Finalization of contract negotiation

Step 4 - Integration and Deployment

Once a contract is in place, the Canvas team will work with the vendor to enable integration with the LMS and conduct any necessary testing before deployment. During this phase, staff in OTL will evaluate available training and help materials from the vendor and develop any essential campus-specific training and help documents after implementation.